ADMINISTRATIVE ASSISTANT

Job Description:

• • 1) Aids executive in staff capacity by coordinating office services, such as personnel, budget preparation and control, housekeeping, records control, and special management studies: Studies management methods in order to improve workflow, simplify reporting procedures, or implement cost reductions.
  • 2) Analyzes unit operating practices, such as recordkeeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems or revise established procedures.
  • 3) Analyzes jobs to delimit position responsibilities for use in wage and salary adjustments, promotions, and evaluation of workflow.
  • 4) Studies methods of improving work measurements or performance standards.
  • 5) Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, new hires, transfers, budget expenditures, and statistical records of performance data.
  • 6) Prepares reports including conclusions and recommendations for solution of administrative problems.
  • 7) Issues and interprets operating policies.
  • 8) Reviews and answers correspondence.
  • 9) May assist in preparation of budget needs and annual reports of organization.
  • 10) May interview job applicants, conduct orientation of new employees, and plan training programs.
  • 11) May direct services, such as maintenance, repair, supplies, mail, and files.
  • 12) May compile, store, and retrieve management data, using computer.