EDUCATION ADMINISTRATOR, ELEMENTARY AND SECONDARY SCHOOL

Job Definition:

• Education managers plan, direct, coordinate and evaluate the educational and administrative aspects of education services, primary and secondary schools, colleges and faculties and departments in universities and other educational institutions.

Job Description:

• Plan, direct, or coordinate the academic, clerical, or auxiliary activities of public or private elementary or secondary level schools.

Duties and Tasks:

• 1) Review and approve new programs, or recommend modifications to existing programs, submitting program proposals for school board approval as necessary.
• 2) Prepare, maintain, or oversee the preparation/maintenance of attendance, activity, planning, or personnel reports and records.
• 3) Confer with parents and staff to discuss educational activities, policies, and student behavioral or learning problems.
• 4) Prepare and submit budget requests and recommendations, or grant proposals to solicit program funding.
• 5) Direct and coordinate school maintenance services and the use of school facilities.
• 6) Counsel and provide guidance to students regarding personal, academic, vocational, or behavioral issues.
• 7) Organize and direct committees of specialists, volunteers, and staff to provide technical and advisory assistance for programs.
• 8) Teach classes or courses to students.
• 9) Advocate for new schools to be built, or for existing facilities to be repaired or remodeled.
• 10) Plan and develop instructional methods and content for educational, vocational, or student activity programs.
• 11) Develop partnerships with businesses, communities, and other organizations to help meet identified educational needs and to provide school-to-work programs.
• 12) Direct and coordinate activities of teachers, administrators, and support staff at schools, public agencies, and institutions.
• 13) Evaluate curricula, teaching methods, and programs to determine their effectiveness, efficiency, and utilization, and to ensure that school activities comply with federal, state, and local regulations.
• 14) Set educational standards and goals, and help establish policies and procedures to carry them out.
• 15) Recruit, hire, train, and evaluate primary and supplemental staff.
• 16) Enforce discipline and attendance rules.
• 17) Observe teaching methods and examine learning materials in order to evaluate and standardize curricula and teaching techniques, and to determine areas where improvement is needed.
• 18) Establish, coordinate, and oversee particular programs across school districts, such as programs to evaluate student academic achievement.
• 19) Review and interpret government codes, and develop programs to ensure adherence to codes and facility safety, security, and maintenance.
• 20) Determine allocations of funds for staff, supplies, materials, and equipment, and authorize purchases.
• 21) Write articles, manuals, and other publications, and assist in the distribution of promotional literature about facilities and programs.
• 22) Recommend personnel actions related to programs and services.
• 23) Collaborate with teachers to develop and maintain curriculum standards, develop mission statements, and set performance goals and objectives.
• 24) Collect and analyze survey data, regulatory information, and data on demographic and employment trends to forecast enrollment patterns and curriculum change needs.
• 25) Determine the scope of educational program offerings, and prepare drafts of course schedules and descriptions in order to estimate staffing and facility requirements.

Activities:

• 1) Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.
• 2) Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
• 3) Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• 4) Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
• 5) Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
• 6) Developing and Building Teams — Encouraging and building mutual trust, respect, and cooperation among team members.
• 7) Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
• 8) Resolving Conflicts and Negotiating with Others — Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
• 9) Guiding, Directing, and Motivating Subordinates — Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.
• 10) Coordinating the Work and Activities of Others — Getting members of a group to work together to accomplish tasks.
• 11) Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• 12) Coaching and Developing Others — Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.
• 13) Judging the Qualities of Things, Services, or People — Assessing the value, importance, or quality of things or people.
• 14) Developing Objectives and Strategies — Establishing long-range objectives and specifying the strategies and actions to achieve them.
• 15) Training and Teaching Others — Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.
• 16) Interacting With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
• 17) Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
• 18) Scheduling Work and Activities — Scheduling events, programs, and activities, as well as the work of others.
• 19) Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.
• 20) Performing for or Working Directly with the Public — Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.
• 21) Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
• 22) Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
• 23) Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
• 24) Staffing Organizational Units — Recruiting, interviewing, selecting, hiring, and promoting employees in an organization.
• 25) Monitoring and Controlling Resources — Monitoring and controlling resources and overseeing the spending of money.
• 26) Thinking Creatively — Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.
• 27) Monitor Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.
• 28) Provide Consultation and Advice to Others — Providing guidance and expert advice to management or other groups on technical, systems-, or process-related topics.
• 29) Interpreting the Meaning of Information for Others — Translating or explaining what information means and how it can be used.
• 30) Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
• 31) Assisting and Caring for Others — Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.
• 32) Estimating the Quantifiable Characteristics of Products, Events, or Information — Estimating sizes, distances, and quantities; or determining time, costs, resources, or materials needed to perform a work activity.
• 33) Selling or Influencing Others — Convincing others to buy merchandise/goods or to otherwise change their minds or actions.

Abilities:

• 1) Oral Expression — The ability to communicate information and ideas in speaking so others will understand
• 2) Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
• 3) Written Comprehension — The ability to read and understand information and ideas presented in writing.
• 4) Written Expression — The ability to communicate information and ideas in writing so others will understand.
• 5) Speech Recognition — The ability to identify and understand the speech of another person.
• 6) Speech Clarity — The ability to speak clearly so others can understand you.
• 7) Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
• 8) Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
• 9) Near Vision — The ability to see details at close range (within a few feet of the observer).
• 10) Inductive Reasoning — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
• 11) Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.
• 12) Originality — The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem.
• 13) Fluency of Ideas — The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).
• 14) Category Flexibility — The ability to generate or use different sets of rules for combining or grouping things in different ways.

Knowledge

• 1) Education and Training — Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
• 2) Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
• 3) Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• 4) Personnel and Human Resources — Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
• 5) English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• 6) Psychology — Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.
• 7) Public Safety and Security — Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
• 8) Law and Government — Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
• 9) Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• 10) Mathematics — Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
• 11) Therapy and Counseling — Knowledge of principles, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions, and for career counseling and guidance.
• 12) Communications and Media — Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
• 13) Sociology and Anthropology — Knowledge of group behavior and dynamics, societal trends and influences, human migrations, ethnicity, cultures and their history and origins.
• 14) Computers and Electronics — Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.