EDUCATION ADMINISTRATORS, PRESCHOOL

Job Definition:

• Education managers plan, direct, coordinate and evaluate the educational and administrative aspects of education services, primary and secondary schools, colleges and faculties and departments in universities and other educational institutions.

Job Description:

• Plan, direct, or coordinate the academic and nonacademic activities of preschool and child care centers or programs.

Duties and Tasks:

• 1) Confer with parents and staff to discuss educational activities and policies, and students’ behavioral or learning problems.
• 2) Prepare and maintain attendance, activity, planning, accounting, or personnel reports and records for officials and agencies, or direct preparation and maintenance activities.
• 3) Set educational standards and goals, and help establish policies, procedures, and programs to carry them out.
• 4) Monitor students’ progress, and provide students and teachers with assistance in resolving any problems.
• 5) Determine allocations of funds for staff, supplies, materials, and equipment, and authorize purchases.
• 6) Recruit, hire, train, and evaluate primary and supplemental staff, and recommend personnel actions for programs and services.
• 7) Direct and coordinate activities of teachers or administrators at daycare centers, schools, public agencies, and/or institutions.
• 8) Plan, direct, and monitor instructional methods and content of educational, vocational, or student activity programs.
• 9) Review and interpret government codes, and develop procedures to meet codes and to ensure facility safety, security, and maintenance.
• 10) Determine the scope of educational program offerings, and prepare drafts of program schedules and descriptions, in order to estimate staffing and facility requirements.
• 11) Review and evaluate new and current programs to determine their efficiency, effectiveness, and compliance with state, local, and federal regulations; recommend any necessary modifications.
• 12) Teach classes or courses, and/or provide direct care to children.
• 13) Prepare and submit budget requests or grant proposals to solicit program funding.
• 14) Write articles, manuals, and other publications, and assist in the distribution of promotional literature about programs and facilities.
• 15) Collect and analyze survey data, regulatory information, and demographic and employment trends, in order to forecast enrollment patterns and the need for curriculum changes.
• 16) Inform businesses, community groups, and governmental agencies about educational needs, available programs, and program policies.
• 17) Organize and direct committees of specialists, volunteers, and staff to provide technical and advisory assistance for programs.

Activities:

• 1) Developing and Building Teams — Encouraging and building mutual trust, respect, and cooperation among team members.
• 2) Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.
• 3) Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• 4) Coordinating the Work and Activities of Others — Getting members of a group to work together to accomplish tasks.
• 5) Performing for or Working Directly with the Public — Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.
• 6) Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
• 7) Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
• 8) Resolving Conflicts and Negotiating with Others — Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
• 9) Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
• 10) Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
• 11) Judging the Qualities of Things, Services, or People — Assessing the value, importance, or quality of things or people.
• 12) Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• 13) Monitor Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.
• 14) Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
• 15) Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
• 16) Scheduling Work and Activities — Scheduling events, programs, and activities, as well as the work of others.
• 17) Guiding, Directing, and Motivating Subordinates — Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.
• 18) Thinking Creatively — Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.
• 19) Assisting and Caring for Others — Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.
• 20) Staffing Organizational Units — Recruiting, interviewing, selecting, hiring, and promoting employees in an organization.
• 21) Developing Objectives and Strategies — Establishing long-range objectives and specifying the strategies and actions to achieve them.
• 22) Monitoring and Controlling Resources — Monitoring and controlling resources and overseeing the spending of money.
• 23) Coaching and Developing Others — Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.
• 24) Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
• 25) Training and Teaching Others — Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.
• 26) Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.
• 27) Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
• 28) Inspecting Equipment, Structures, or Material — Inspecting equipment, structures, or materials to identify the cause of errors or other problems or defects.
• 29) Interpreting the Meaning of Information for Others — Translating or explaining what information means and how it can be used.
• 30) Interacting With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
• 31) Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
• 32) Provide Consultation and Advice to Others — Providing guidance and expert advice to management or other groups on technical, systems-, or process-related topics.

Abilities:

• 1) Oral Expression — The ability to communicate information and ideas in speaking so others will understand
• 2) Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
• 3) Written Comprehension — The ability to read and understand information and ideas presented in writing.
• 4) Written Expression — The ability to communicate information and ideas in writing so others will understand.
• 5) Speech Recognition — The ability to identify and understand the speech of another person.
• 6) Speech Clarity — The ability to speak clearly so others can understand you.
• 7) Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
• 8) Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
• 9) Near Vision — The ability to see details at close range (within a few feet of the observer).
• 10) Inductive Reasoning — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
• 11) Selective Attention — The ability to concentrate on a task over a period of time without being distracted.
• 12) Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.
• 13) Originality — The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem.
• 14) Fluency of Ideas — The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).
• 15) Category Flexibility — The ability to generate or use different sets of rules for combining or grouping things in different ways.

Knowledge

• 1) Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• 2) Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
• 3) Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• 4) Personnel and Human Resources — Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
• 5) English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• 6) Education and Training — Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
• 7) Psychology — Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.
• 8) Public Safety and Security — Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
• 9) Economics and Accounting — Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
• 10) Law and Government — Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
• 11) Sociology and Anthropology — Knowledge of group behavior and dynamics, societal trends and influences, human migrations, ethnicity, cultures and their history and origins.