BILLING AND POSTING AND CALCULATING MACHINE OPERATOR

Job Definition:

Job Description:

• Operate machines that automatically perform mathematical processes, such as addition, subtraction, multiplication, and division, to calculate and record billing, accounting, statistical, and other numerical data. Duties include operating special billing machines to prepare statements, bills, and invoices, and operating bookkeeping machines to copy and post data, make computations, and compile records of transactions.

Duties and Tasks:

• 1) Enter into machines all information needed for bill generation.
• 2) Train other calculating machine operators, and review their work.
• 3) Operate special billing machines to prepare statements, bills, and invoices.
• 4) Operate bookkeeping machines to copy and post data, make computations, and compile records of transactions.
• 5) Reconcile and post receipts for cash received by various departments.
• 6) Prepare transmittal reports for changes to assessment and tax rolls, redemption file changes, and for warrants, deposits, and invoices.
• 7) Encode and add amounts of transaction documents, such as checks or money orders, using encoding machines.
• 8) Balance and reconcile batch control totals with source documents or computer listings in order to locate errors, encode correct amounts, or prepare correction records.
• 9) Compute payroll and retirement amounts, applying knowledge of payroll deductions, actuarial tables, disability factors, and survivor allowances.
• 10) Maintain ledgers and registers, posting charges and refunds to individual funds, and computing and verifying balances.
• 11) Compute monies due on personal and real property, inventories, redemption payments and other amounts, applying specialized knowledge of tax rates, formulas, interest rates, and other relevant information.
• 12) Verify and post to ledgers purchase orders, reports of goods received, invoices, paid vouchers, and other information.
• 13) Assign purchase order numbers to invoices, requisitions, and formal and informal bids.
• 14) Verify completeness and accuracy of original documents such as business property statements, tax rolls, invoices, bonds and coupons, and redemption certificates.
• 15) Bundle sorted documents to prepare those drawn on other banks for collection.
• 16) Transcribe data from office records, using specified forms, billing machines, and transcribing machines.
• 17) Sort and list items for proof or collection.
• 18) Send completed bills to billing clerks for information verification.
• 19) Transfer data from machines, such as encoding machines, to computers.
• 20) Sort and microfilm transaction documents, such as checks, using sorting machines.
• 21) Observe operation of sorters to locate documents that machines cannot read, and manually record amounts of these documents.
• 22) Compile, code, and verify requisition, production, statistical, mileage, and other reports which require specialized knowledge in selecting the totals used.
• 23) Clean machines, and replace ribbons, film, and tape.

Activities:

• 1) Interacting With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
• 2) Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
• 3) Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
• 4) Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• 5) Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
• 6) Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
• 7) Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.
• 8) Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
• 9) Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.
• 10) Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
• 11) Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
• 12) Resolving Conflicts and Negotiating with Others — Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
• 13) Performing for or Working Directly with the Public — Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.
• 14) Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
• 15) Monitor Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.
• 16) Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

Abilities:

• 1) Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
• 2) Oral Expression — The ability to communicate information and ideas in speaking so others will understand.
• 3) Mathematical Reasoning — The ability to choose the right mathematical methods or formulas to solve a problem.
• 4) Near Vision — The ability to see details at close range (within a few feet of the observer).
• 5) Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
• 6) Written Comprehension — The ability to read and understand information and ideas presented in writing.
• 7) Speech Recognition — The ability to identify and understand the speech of another person.
• 8) Number Facility — The ability to add, subtract, multiply, or divide quickly and correctly.
• 9) Speech Clarity — The ability to speak clearly so others can understand you.
• 10) Written Expression — The ability to communicate information and ideas in writing so others will understand.
• 11) Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.
• 12) Inductive Reasoning — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
• 13) Category Flexibility — The ability to generate or use different sets of rules for combining or grouping things in different ways.
• 14) Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Knowledge:

• Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Economics and Accounting — Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
• English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.