EDUCATION ADMINISTRATOR, POSTSECONDARY

Job Definition:

• Education managers plan, direct, coordinate and evaluate the educational and administrative aspects of education services, primary and secondary schools, colleges and faculties and departments in universities and other educational institutions.

Job Description:

• Plan, direct, or coordinate research, instructional, student administration and services, and other educational activities at postsecondary institutions, including universities, colleges, and junior and community colleges.

Duties and Tasks:

• 1) Recruit, hire, train, and terminate departmental personnel.
• 2) Plan, administer, and control budgets, maintain financial records, and produce financial reports.
• 3) Represent institutions at community and campus events, in meetings with other institution personnel, and during accreditation processes.
• 4) Participate in faculty and college committee activities.
• 5) Provide assistance to faculty and staff in duties such as teaching classes, conducting orientation programs, issuing transcripts, and scheduling events.
• 6) Establish operational policies and procedures and make any necessary modifications, based on analysis of operations, demographics, and other research information.
• 7) Confer with other academic staff to explain and formulate admission requirements and course credit policies.
• 8) Appoint individuals to faculty positions, and evaluate their performance.
• 9) Direct activities of administrative departments such as admissions, registration, and career services.
• 10) Develop curricula, and recommend curricula revisions and additions.
• 11) Determine course schedules, and coordinate teaching assignments and room assignments in order to ensure optimum use of buildings and equipment.
• 12) Consult with government regulatory and licensing agencies in order to ensure the institution’s conformance with applicable standards.
• 13) Direct, coordinate, and evaluate the activities of personnel engaged in administering academic institutions, departments, and/or alumni organizations.
• 14) Teach courses within their department.
• 15) Participate in student recruitment, selection, and admission, making admissions recommendations when required to do so.
• 16) Review student misconduct reports requiring disciplinary action, and counsel students regarding such reports.
• 17) Supervise coaches.
• 18) Assess and collect tuition and fees.
• 19) Direct scholarship, fellowship, and loan programs, performing activities such as selecting recipients and distributing aid.
• 20) Coordinate the production and dissemination of university publications such as course catalogs and class schedules.
• 21) Review registration statistics, and consult with faculty officials to develop registration policies.
• 22) Audit the financial status of student organizations and facility accounts.
• 23) Negotiate with foundation and industry representatives on issues such as securing loans and determining construction costs and materials.
• 24) Plan and promote sporting events and social, cultural, and recreational activities.
• 25) Direct and participate in institutional fundraising activities, and encourage alumni participation in such activities.

Activities:

• 1) Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• 2) Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
• 3) Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
• 4) Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.
• 5) Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
• 6) Judging the Qualities of Things, Services, or People — Assessing the value, importance, or quality of things or people.
• 7) Developing Objectives and Strategies — Establishing long-range objectives and specifying the strategies and actions to achieve them.
• 8) Guiding, Directing, and Motivating Subordinates — Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.
• 9) Interacting With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
• 10) Developing and Building Teams — Encouraging and building mutual trust, respect, and cooperation among team members.
• 11) Thinking Creatively — Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.
• 12) Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.
• 13) Coordinating the Work and Activities of Others — Getting members of a group to work together to accomplish tasks.
• 14) Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
• 15) Resolving Conflicts and Negotiating with Others — Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
• 16) Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
• 17) Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
• 18) Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
• 19) Scheduling Work and Activities — Scheduling events, programs, and activities, as well as the work of others.
• 20) Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• 21) Coaching and Developing Others — Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.
• 22) Interpreting the Meaning of Information for Others — Translating or explaining what information means and how it can be used.
• 23) Monitoring and Controlling Resources — Monitoring and controlling resources and overseeing the spending of money.
• 24) Training and Teaching Others — Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.
• 25) Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
• 26) Provide Consultation and Advice to Others — Providing guidance and expert advice to management or other groups on technical, systems-, or process-related topics.
• 27) Monitor Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.
• 28) Staffing Organizational Units — Recruiting, interviewing, selecting, hiring, and promoting employees in an organization.
• 29) Performing for or Working Directly with the Public — Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.
• 30) Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
• 31) Selling or Influencing Others — Convincing others to buy merchandise/goods or to otherwise change their minds or actions.
• 32) Estimating the Quantifiable Characteristics of Products, Events, or Information — Estimating sizes, distances, and quantities; or determining time, costs, resources, or materials needed to perform a work activity.

Abilities:

• 1) Oral Expression — The ability to communicate information and ideas in speaking so others will understand
• 2) Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
• 3) Written Comprehension — The ability to read and understand information and ideas presented in writing.
• 4) Written Expression — The ability to communicate information and ideas in writing so others will understand.
• 5) Speech Recognition — The ability to identify and understand the speech of another person.
• 6) Speech Clarity — The ability to speak clearly so others can understand you.
• 7) Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
• 8) Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
• 9) Near Vision — The ability to see details at close range (within a few feet of the observer).
• 10) Inductive Reasoning — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
• 11) Selective Attention — The ability to concentrate on a task over a period of time without being distracted.
• 12) Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.
• 13) Fluency of Ideas — The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).
• 14) Category Flexibility — The ability to generate or use different sets of rules for combining or grouping things in different ways.
• 15) Mathematical Reasoning — The ability to choose the right mathematical methods or formulas to solve a problem.
• 16) Originality — The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem.
• 17) Number Facility — The ability to add, subtract, multiply, or divide quickly and correctly.

Knowledge

• 1) Education and Training — Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
• 2) Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
• 3) Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• 4) Personnel and Human Resources — Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
• 5) English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• 6) Psychology — Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.
• 7) Computers and Electronics — Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
• 8) Sociology and Anthropology — Knowledge of group behavior and dynamics, societal trends and influences, human migrations, ethnicity, cultures and their history and origins.
• 9) Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• 10) Law and Government — Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
• 11) Communications and Media — Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.